Code of Ethics and Business Conduct
MGC DIAGNOSTICS CORPORATION CODE OF ETHICS AND BUSINESS CONDUCT
|MGC's Commitment||MGC Diagnostics Corporation is firmly committed to conducting its business lawfully and ethically. This Code of Ethics and Business Conduct Policy applies to MGC Diagnostics Corporation and all of its subsidiaries and business entities, including Medical Graphics Corporation and MediSoft SA ("Company"). The Company believes it is essential for each of our directors, officers, employees and other representatives to act at all times with honesty and propriety, to exercise good judgment and to conduct business in a manner that can be supported without reservation or apology.|
|The Code||It is not possible to develop a detailed set of rules, policies or procedures that cover all circumstances. The best guidelines are individual integrity, common sense and compliance with law. This Code of Ethics and Business Conduct Policy (the "Code") provides a basic guide to assist our management, employees and others acting on our behalf in understanding their responsibilities.|
|Applicability of Code||This Code applies to each of our directors, officers, employees and other representatives and to their immediate family members. We will inform our independent distributors, dealers and agents of the importance of adhering to the provisions and principles of this Code.|
|RESPONSIBILITY FOR HONEST BUSINESS|
The Company's reputation for legal and ethical behavior is one of its most valuable assets. We are all responsible for safeguarding this important asset.
The Company has a policy of strict compliance with all laws, whether federal, state, local or foreign. In addition to compliance with applicable laws, the Company believes the highest standards of moral and ethical behavior are essential to maintaining our good reputation. It does not tolerate unethical or dishonest conduct.
|Conflicts of Interest||
Each employee has a responsibility to avoid all influences, interests or relationships that might adversely affect the employee's commitment to the Company's business or distort the employee's business judgment. Every employee has a responsibility to make business decisions based upon the best interests of the Company.
While it is not possible to develop a comprehensive set of rules covering all circumstances, the following are examples of activities that could be considered a conflict of interest if undertaken by an employee or members of the employee's household:
Additional guidelines and more detailed information regarding some of the above examples can be found in the “Confidential Information” and “Insider Trading” sections of this Code.
|Undue Influence or Bribery||It is illegal to pay or receive a bribe intended to influence business conduct. Our policy follows a higher standard than the law requires and prohibits any activity that creates an appearance of impropriety. Use of Company funds or property to bribe or unduly influence any decision by a director, officer, employee or agent of another Company or any governmental employee or official is strictly prohibited.|
Bequests and Legacies
Employees may not accept or offer any gift, offer of travel, or unusual hospitality from any person or organization in connection with any transaction with us. However, unsolicited gifts of nominal value or customary hospitality from persons or entities doing business with the Company may be allowed when it is clear that no intent is being made to influence or obligate.
Business courtesies such as meals, transportation and entertainment must be modest in amount and related to a legitimate purpose. No director, officer or employee may provide entertainment, meals or gratuities to any customer or other business associate (or group thereof) of the Company of more than nominal value, or give any gift to such a person or group, without first obtaining written approval from the Company. No business courtesies may be given with either an explicit or an implicit understanding to use or purchase the Company's products.s.We have a responsibility to provide instruction, education, and training on the safe and effective use of our products to health care providers. If the Company provides an allowance or reimbursement of travel, living, or meal expenses to participants, the amount must be reasonable and in compliance with this Code.
Donations to customers and those closely affiliated with customers must entail a benefit to society and must be made to promote better health care, demonstrate good corporate citizenship or serve a genuine educational function. Such donations should be provided in compliance with applicable laws and authorized by an appropriate Company officer.Neither an employee nor any member of an employee's immediate family may accept a bequest or legacy from any of our customers under a will or trust without our advance written permission.
|Company Resources||Company telephones, email and mail service should be used only for Company business. Personal telephone calls and email should be limited. Do not receive personal correspondence at the Company address.|
|MGC DIAGNOSTICS' RESPONSIBILITIES IN OUR MARKETPLACE|
|Regulatory Matters||The Company's business is heavily regulated by governmental agencies. Every employee is responsible for ensuring compliance with regulatory requirements. If an employee has any concerns with respect to regulatory compliance of the Company's business, report these concerns immediately to management. The Company is committed to maintaining an open and professional relationship with regulators on matters of regulatory policy, submissions, compliance and product performance.|
|Fair Competition and Antitrust||
The primary antitrust concerns in our segment of the industry lie in communications with the Company's competitors and customers. The Company's competitors include anyone in its geographic markets marketing or selling products and services that are the same as, or similar to, those we market and sell. Employees are required to comply with antitrust and unfair competition laws. These laws are complex and vary considerably from state to state, country to country. The following activities are generally prohibited under these laws:
Employees may not discuss information with our competitors or customers relating to such subjects as projected sales for any specific product or service, revenues or expenses, unannounced products and services, pricing strategies or other proprietary information.
|Sales and Marketing||
All Company marketing and advertising will be accurate and truthful in compliance with laws regulating our products. Deliberately misleading messages, omissions of important facts or false claims about our competitors' offerings are never acceptable.
The Company will only obtain and conduct our business legally and ethically. Bribes or kickbacks are not acceptable and are strictly prohibited under both state and federal law.
|RESPONSIBILITY FOR COMPANY INFORMATION|
The Company’s success depends upon its ability to maintain certain information in confidence. That information includes any non-public information relating to the Company, its customers and suppliers, or anyone else who receives information as part of a business relationship. Non-public information about past results and anticipated future plans must be protected. Confidential information must not be disclosed to anyone outside of the Company or to anyone inside the Company who does not have a need to know that information.
Employees must protect customer information that is sensitive, private or confidential just as carefully as that of the Company. Only those who have a need to know should have access to confidential information. Both federal and state privacy laws regulate the disclosure and use of information regarding a person's health, treatment or payment for health care. Any use or disclosure of this information, except in compliance with these laws, could result in criminal or civil punishment, as well as disciplinary action up to and including termination of employment. Employees should consult with management if they have questions about these privacy laws.
Employees are expected to cooperate with reasonable requests for information from government agencies and regulators, and to consult with management before responding to any non-routine requests. All information provided must be truthful and accurate.
Nothing in this policy is intended to prevent employees from discussing wages, hours, and other terms and conditions of employment with third-parties.
|Disclosure of Corporate News and Information||Company financial information is not to be released to anyone unless it is included in a published report, or otherwise made generally available to the public. Questions concerning the disclosure of confidential information should be referred to the appropriate corporate officers. Confidential business matters, which could be of interest to competitors, and customer information, should never be discussed with representatives of the media or in any other public forum. All media inquiries or requests for information from financial analysts or shareholders should be referred to the Chief Executive Officer, President or Chief Financial Officer.|
The Company has adopted a formal policy relating specifically to insider trading, which is available as an appendix in the Employee Handbook. Employees can also obtain a copy of this policy upon request. Employees may not purchase or sell MGC Diagnostics securities (or the securities of our customers or suppliers) if they are in possession of material information that has not been disclosed to the general public. This rule also applies to their immediate family members. Doing so constitutes a violation of the law and is against our policy.
Information should generally be regarded as "material" if there is a likelihood that it would be considered important by an investor in making a decision regarding purchasing, selling or holding the securities. The analysis of whether information is material requires the consideration of many factors. Examples might include unreleased sales or earnings figures, projections of future earnings or losses, news of a pending or proposed merger or asset purchase, a major new contract or lawsuit, a change in dividend policies, a change in management, news of a significant sale of assets or the disposition of a subsidiary and the gain or loss of a major supplier. Either positive or negative information may be material.
Disclosure of material inside information to others who then trade in securities is also prohibited. The potential penalties apply to those who trade on the basis of the "tipped" information as well as those responsible for supplying information (even if the tipped information is received from, and supplied to, persons outside of the Company).
The Company directors and executive officers must comply with additional requirements when trading in our securities. Those requirements include the avoidance of "short swing" trading and the filing of periodic reports relating to their trading activities.
There are no exceptions to this policy and its violation may result in serious criminal and civil penalties, in addition to disciplinary action or discharge.
|Personal Investments||In addition to policies regarding Insider Trading, employees should be particularly cautious regarding investments that may appear improper to customers, regulatory authorities or the public. Transactions that create the appearance that an individual working for the Company may be improperly benefiting from his or her relationship with the Company or violating his or her fiduciary responsibilities should be avoided. This policy applies equally to investments by members of employees’ immediate family.|
|RESPONSIBILITY FOR ACCURATE BOOKKEEPING|
|Accurate Records||Company books and records must be properly maintained and must accurately reflect all transactions. No undisclosed or unrecorded funds or assets may be established for any purpose. All contracts under which funds are disbursed must accurately state the purposes for which these funds are paid and must not be misleading. Our financial statements and other disclosure must be full, fair, accurate, timely and understandable.|
|Foreign Corrupt Practices Act Requirements||
MGC Diagnostics is subject to the Foreign Corrupt Practices Act of 1977 (the "FCPA"). It is Company policy to strictly comply with the provisions of the FCPA, which establishes certain accounting requirements and prohibits bribery of foreign governmental officials.
Through the FCPA, the Company is subject to two interrelated accounting requirements. First, the FCPA requires that we maintain books, records and accounts that fairly and accurately reflect Company transactions and dispositions of assets in reasonable detail. This requirement is designed to improve the accuracy of the Company's financial records and the audits that represent the cornerstone of its financial disclosures. Second, the FCPA requires that MGC Diagnostics devise and maintain a system of internal accounting controls that are sufficient enough to provide reasonable assurances that its bookkeeping and accounting objectives will be attained.
The FCPA also prohibits the Company or its employees from directly or indirectly giving anything of value to foreign government officials, foreign political parties, candidates for political office, or any person where the payment will result in the benefit of any of the above parties for the purpose of obtaining special treatment from a foreign government official, even if the payment is requested by that person or organization.
The Company established and maintains a formal records retention and disposal policy. Each employee should be aware of this policy and understand the procedure for retention of business documents.
Never alter or destroy documents or records in response to an investigation or other lawful request.
|RESPONSIBILITY FOR PROTECTION OF INTELLECTUAL PROPERTY|
|Protection of Intellectual Property||We protect our intellectual property by seeking patent, copyright or trade secret protection and by preventing disclosure or loss of confidential information. MGC Diagnostics' patents, copyrights, trademarks and other proprietary rights represent valuable corporate assets. Employees are expected to take appropriate steps to protect the Company's patents, copyrights, trademarks, trade secrets and other proprietary information.|
|Intellectual Property and Employment||Any inventions, designs, discoveries, ideas, concepts, works of authorship and trade secrets created during the employment relationship-or which arise out of an employee's work or are created using an employer's time, materials or assets-are owned by the employer. Every employee is expected to cooperate with the Company in documenting the ownership of all intellectual property developed by employees during their employment with the Company.|
|Intellectual Property Rights of Others||The proprietary rights of others must be respected. Employees may not engage in industrial espionage or acquire information about other companies or their products and technology through improper means. If an employee receives a confidential disclosure of trade secrets of a technical or business nature from an outside source, it should be received under the terms of a written agreement that spells out each entity's obligations and rights with respect to the use and protection of the information.|
|RESPONSIBILITY FOR ENFORCEMENT AND ACCOUNTABILITY|
|Enforcement and Accountability||
Violation of the principles of this Code or applicable policies and procedures by any of our directors, officers or employees (or their immediate family members, to the extent applicable) will result in disciplinary action, up to and including discharge of the officer or employee. Violation of this Code by any business partner may result in termination of the distribution, dealer or agency agreement. In some cases, violation of this Code may also be a violation of civil or criminal law and any disciplinary action by the Company would be in addition to any governmental civil or criminal penalties.
Any employee who wishes to request waiver of, or required consent under, any provision of this Code must make a written request to his or her immediate supervisor; in the case of the Company's executive officers and directors, requests for waivers or required consents must be made to the Company's Audit and Compliance Committee.
MGC Diagnostics has adopted a Policy on Reporting and Investigating Allegations of Suspected Improper Activities (the "Reporting Policy") that governs the investigation and reporting of improper activities, including violations of this Code, and allows employees to submit certain concerns in a confidential and anonymous manner. This Reporting Policy is located in the Employee Handbook as an appendix.
Employees who believe that they have discovered a possible violation of the letter or intent of this Code may contact a supervisor, manager or officer.
In the event an alleged violation involves a member of the Board of Directors or an officer of the Company, a report may be made in writing to the Audit and Compliance Committee. All reports of a possible violation will be forwarded unaltered and anonymously to the Audit and Compliance Committee with the same "whistleblower” protection as in our Reporting Policy.
|Whom to Contact Regarding Accounting Concerns||
Employees who have questions or concerns about the accounting or auditing practice of MGC Diagnostics, including its internal accounting controls, are encouraged to report these concerns to the MGC Diagnostics Audit and Compliance Committee.
These reports should be submitted and will be administered as outlined in our Reporting Policy.
|Whom to Contact with Questions or Concerns on Code of Ethics and Conduct||
Employees who have questions or concerns relating to the Code may contact an Officer of the Company.
Under federal law, MGC Diagnostics Corporation may not discharge, demote, suspend, threaten, harass, or in any other manner discriminate against an employee in the terms and conditions of employment because of any lawful report regarding a violation of any rule or regulation of the Securities and Exchange Commission or any federal law relating to fraud against shareholders of MGC Diagnostics.
|REPORTING NON-COMPLIANCE OF CORPORATE CODE OF CONDUCT AND BUSINESS ETHICS|
Employees may report any violation of the Company Code of Ethics and Business Conduct, including any conduct involving a member of the Board of Directors or an officer of the Company, to the Audit and Compliance Committee by submitting the alleged violation:
1. In writing to the Audit and Compliance Committee at email@example.com;
All reports of a possible violation will be forwarded unaltered and anonymously to the Audit and Compliance Committee with the same "whistleblower" protection as in our Reporting Policy. The Audit and Compliance Committee will investigate the situation and take appropriate action.
The Chief Compliance Officer maintains a file tracking action and resolution on all reports of possible violation of the Code of Conduct.